SUManager PlusTroop Details |
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The troop details form is used to manage all of the data and people associated with each troop. The buttons across the top of the form are used to relate the troop to different people and organizations in SUManager. If you have several troops to enter, be sure to check out the Troop Quick Entry form, which provides a very highly efficient spreadsheet-like form.
Important: In order to make the role and to-do list management as efficient as possible, these lists only show people associated with the troop rather than all people in the entire SUManager database. For example, suppose that the complete list of people numbers 114. Below, the People button shows that of the 141 people, only 21 have been associated with the troop. The Current Roles button shows that 4 of the 21 have roles in this troop. The count includes all types of people, both active and inactive. When working with roles, role history and the to-do list, only the 21 people are listed. This way you can focus on the people relevant to the troop.
Click on an item in the screenshot below for more details. Not all areas have additional info.
Number, Leader, Levels -- Troop Name
You have two options for how you identify troops. If you leave the Name field blank, SUManager will dynamically assign a name based on the troop number, leader's name and program level. If you enter a name, SUManager uses that name instead. If you do not assign a leader then SUManager uses only the program level. If the troop includes more than one level, Mixed is displayed instead of the level name. If anything changes (leader's name, levels etc) the name is immediately changed everywhere: the troop name is used on the main switchboard, many on-screen lists, and in reports.
Below, an example of each variation. Troops 131, 275 and 324 are "typical" troops where a leader has been assigned and there's only one program level. Troop 141 has a leader assigned but has multiple levels. Troop 496 is a single level but has no leader assigned. Troop 343 has a custom name assigned.
That's the good news about troop names. The bad news is that if you have a large number of troops and/or run SUManager on an older, slower computer this dynamic naming might cause lists to be displayed too slowly. If you notice a significant lag when troops are listed you can speed things up via the Configuration form, Optimize Troop Lists button. This process causes all of the names to be assigned with whatever information is present at the moment. SUManager will no longer assign the name dynamically. You can run the process anytime you want, to get the names updated.
Program Levels
Any troop can support any number of program levels. The Check... button scans all of the scouts associated with the troop to see if they are at a program level supported by the troop. This makes it easy to verify that all of the scouts have been assigned the correct program level and have been attached to an appropriate troop.
In the event that the GSUSA adds a new program level or changes the names of existing levels you can maintain the list of levels through the Configuration form.
Troop Leader Button
When a troop leader has been assigned, as illustrated in the full screen shot above, the button shows the leader's name and when clicked SUManager displays that person's detail report. If a leader has not yet been assigned, the button caption reads Select Leader and when clicked, SUManager displays the Current Roles editor.